Restaurant Staff Scheduling Kit Pro: Restaurant Schedule Template & Staff Rota for Excel

Yes. You'll find free weekly schedule templates for Google Sheets online, and they're fine for a simple grid of names and days. This kit is something else: 9 Excel (.xlsx) workbooks built for restaurants. The schedule knows your shift codes and times, adds up the hours and flags long shifts, less than 10 hours between shifts, weeks over 40 hours and shifts for minors, and it comes with the overtime, labor cost, onboarding and PTO templates around it, for a one-time $19.

Set up your shifts once and reuse them every week. In the Shifts tab of the Restaurant Schedule Template, each shift has a code, a start time and an end time (AM from 7 AM to 3 PM, PM from 3 to 11 PM, SP for a split shift, DBL for a double...). Then you type the codes into the weekly grid, and the sheet works out the hours, the rest between shifts and the alerts. Change a shift's times in the Shifts tab and the schedule updates.

Put your team in rows and the days of the week in columns, use a short code for each shift and keep the start and end times in a separate table, so the sheet can add up hours per person and per week. Then add the checks: hours over 40 (overtime), rest between a closing and an opening shift, and days off. The Restaurant Schedule Template comes set up exactly that way, with a weekly and a monthly view.

No. This kit doesn't record clock-ins: for that you need your POS or a time-clock app. It's for PLANNING shifts, tracking overtime, controlling labor cost, onboarding and managing your team. You can type the clock-in and clock-out times from your time clock into the Overtime Tracker, and it works out the overtime and what it costs. Keep those records: under the FLSA, payroll records are kept for 3 years and time cards for 2 (29 CFR 516.5-516.6).

Yes. The Overtime Tracker adds up each person's hours by workweek and counts everything over 40 as overtime at 1.5× the regular rate, the FLSA rule. Both numbers are editable cells, and there is an optional daily threshold for states with daily overtime (California: over 8 hours in a day). Overtime that wasn't approved still counts, because it still has to be paid. If you take a tip credit, remember that overtime is calculated on the full minimum wage, not on the cash wage.

Yes. The templates are built for foodservice in general: casual dining, fine dining, fast casual, hotel restaurants, catering, cafés, bars and ghost kitchens, from one location to a group. The labor cost traffic light has its own target for each of 10 concepts, so a fine-dining restaurant isn't judged against a quick-service benchmark.

Scheduling and HR apps are a monthly subscription, usually per location. This kit is $19, a one-time payment with no subscription, and you can customize 100% of it. What it is not: there is no mobile app for your staff, no shift-swap requests or notifications, and no POS or time-clock integration.

Yes. One purchase covers one business with all of its locations, which makes it a good fit for restaurant groups and multi-unit operators. If you are a consultant, you can use the templates with your clients, but you can't hand them copies: each business buys its own.

Yes. The limits live in editable cells, so you set the UK figures once: call it your rota, set the minimum rest between shifts to 11 hours, keep an eye on the 48-hour average week and enter 39 calendar days (5.6 weeks of paid holiday) in the PTO planner. The UK has no legal overtime premium, so set the multiplier to what your contracts say, and put your own employer cost in its cell (employer National Insurance is 15% above £5,000 a year, plus a 3% pension contribution).

The price is $19 USD, a one-time payment. At checkout, Stripe can show the amount in your local currency (for example GBP, EUR, CAD or AUD) and converts it for you. The templates themselves have no currency symbol: you type amounts in your own currency.

No subscription: you pay once and get lifetime access to the online dashboard. When we add new templates or improvements, you get them at no extra cost — just download the files again.

Yes. A full 30-day guarantee. If you're not happy, we'll refund 100% with no questions asked.